Submitted 09/11/20 - By Wes R
1. Take off "If Newcomer in need of assistance please contact one of the people below name and numbers" the main and replace with our phone number and address.
2. Open Coffee Bar
3. Motion to amend in-person meeting requirement to allow attendees to remove masks when seated. If you are currently not attending in person meetings, PLEASE abstain from voting.
Trusted Servant Positions: (requirements, term, responsibilities)
Each elected trusted servant of The Group is expected to attend all Group-Conscience meetings. Absence at 2 consecutive, monthly meetings shall constitute removal from position thus opening nominations for a replacement.
Nominees must be willing & able to attend monthly meetings.
You may either self-nominate yourself or another Lake Highlands AA member, If you nominate someone, it is the courteous thing to do to let them know you have nominated them and why. If you self-nominate or are nominated by someone else, please be present at the Group Conscience Meeting on Sept. 20.
New positions are effective October 1, 2020. There is a full description of each position in the back of the Chairman’s Meeting Notebook binder and on the website lakehighlandsgroupaa.com, descriptions of the available jobs are also posted below.
NOMINATIONS :
Position: Name:
Chairperson:
Lily S
Co-Chairperson:
Secretary:
Laura T
Intergroup Representative:
Caton C
Niquette K
Grapevine-La Vina Representative:
Corrections Representative:
Treatment Facilities Representative:
Kimberly Z.
Maintenance Chair:
Literature Chair:
Supplies Chair:
Clean up Chair:
Wes R.
Birthday Night Assistant Rep:
Chairperson:
Sobriety Requirement: 2 Years
Term of Service: 6 months
Should have working knowledge of the 12 Traditions of Alcoholics Anonymous as related to group service
Responsibilities of Office:
Coordinates activities with other group officers assuring smooth functioning of the group
Serves as chairperson at all business and special event meetings during elected term
Seeks resolution for all Group issues/concerns presented by members during elected term
Assures chairperson is scheduled for all recovery meetings
Assures speakers are scheduled for all Step-Speaker and Special Event meetings
Assures group actions and activities comply with A.A.’s Twelve Traditions
Co-Chair:
Sobriety Requirement: 1 Year
Term of Service: 6 months
Responsibilities of Office:
Assists the Chairperson in meeting the duties and responsibilities of that office
Assumes primary responsibility for meeting chairperson scheduling
Serves as chairperson at all business and special event meetings in Chairperson’s absence
Knowledge earned through this position should be considered for succeeding current Chairperson
Secretary:
Sobriety Requirement: 6 Months
Term of Service: 6 Months
Should possess basic word-processing and electronic file management skills
Responsibilities of Office:
Maintains records of all group business activities.
Takes minutes at all group-conscience meetings
Distributes previous meeting minutes at all group-conscience meetings
Maintains records of all meeting minutes in Secretary’s Archive notebook
Maintains and posts current copies of all group documents
Agenda sheets for motions presented to group-conscience
Posted for full month to notify group of up-coming activity
Motions accepted only up to 7 days prior to group-conscience meeting
Nomination sheets for election of group officers
Posted for full month prior to elections
Add/Update Sheet for new or changed phone numbers
Posted constantly
Phone list updated regularly
Printed copies of Phone-List handouts
Printed copies of Meeting-Schedule handouts
Maintains all group bulletin boards
A.A. Related Postings
Lake Highlands Group Related Postings
Personal Statements (non-A.A. postings)
Intergroup Representative:
Sobriety Requirement: 1 Year
Term of Service: 1 Year
Responsibilities of Office:
Attends Dallas Intergroup meetings
Keeps the group well informed about what the local Intergroup is doing
Reports activities of the group to the Intergroup office
Special events
Changes in meeting scheduling or format
Literature Chair:
Sobriety Requirement: 6 Months
Term of Service: 6 Months
Responsibilities of Office:
Maintains sufficient inventory of conference approved books, pamphlets and packets
Maintains sufficient inventory of sobriety chips and medallions
Checks Birthday-Board prior to monthly meeting assuring stock of all needed medallions
Presents itemized receipt of all purchases to Group Treasurer for payment process
Presents itemized report of purchases and inventory at all Group-Conscience meetings
Supplies Chair:
Sobriety Requirement: 6 Months
Term of Service: 6 Months
Responsibilities of Office:
Maintains sufficient inventory of all supplies necessary for group activities
Presents itemized receipt of all purchases to Group Treasurer for payment process
Presents itemized report of purchases and inventory at all Group-Conscience meetings
Clean-up Chair:
Sobriety Requirement: 6 Months
Term of Service: 6 Months
Responsibilities of Office:
Coordinates with Supplies Chair in maintaining stock of necessary cleaning materials
Performs regular cleaning of all group areas
Arrange schedule of group volunteers for assistance
Presents report of performed and scheduled activities at all Group-Conscience meetings
Maintenance Chair:
Sobriety Requirement: 6 Months
Term of Service: 6 Months
Responsibilities of Office:
Performs regular maintenance of minor group facilities needs
Coordinates with outside professionals for major maintenance needs
Presents report of performed and scheduled activities at all Group-Conscience meetings
Grapevine-La Vina Representative:
Sobriety Requirement: 6 Months
Term of Service: 6 Months
Responsibilities of Office:
Participate in activities of the Area’s Grapevine Committees
Announce the arrival of new magazines at the Group-Conscience each month
Encourage members to submit articles
Familiarize members with the Fellowship’s International Journal, (meeting-in-print)
Treatment Facilities Representative:
Sobriety Requirement: 6 Months
Term of Service: 6 Months
Responsibilities of Office:
Serves as Group Liaison with Intergroup and District TF committee coordinating treatment center meetings
Work to help hospital and treatment center staff better understand AA
Take AA tools of recovery to Alcoholics in treatment
Encourages group members to join in this responsibility
Corrections Representative:
Sobriety Requirement: 6 Months
Term of Service: 6 Months
Responsibilities of Office:
Serves as Group Liaison with Intergroup and District Corrections committee coordinating meetings
Takes AA meetings to Alcoholics in prisons and jails
May also serve as correspondents and AA contacts when inmates are released (Bridging-The-Gap)
Encourages group members to join in this responsibility
Birthday Night Assistant Rep:
Term of Service: 6 Months
Responsibilities of Office:
Helps assist in getting birthday night set up.
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