Approved Reopening Guidelines
At the June 21, 2020 Lake Highlands Family AA Group Conscience meeting, the group approved the following protocols for resuming in-person meetings:
General Reopening:
The group’s physical location will reopen on July 1, 2020.
Members should use their own common sense when attending in-person meetings, including not attending when they feel unwell or have a fever, washing their hands often, and avoiding handshaking and hugging.
If someone who has recently attended a meeting at LHG tests positive for Coronavirus, please immediately inform the group chair so that we can alert the group.
Members should comply with six-feet social distancing when inside the group space.
A no-touch thermometer will be available at the group.
Schedules/Chairing meetings
In-person meetings will recommence with a full schedule at the physical location on July 1, 2020, except for the following:
· The 8:00 p.m. Monday and Sunday outside speaker meetings will be only held via Zoom through the end of August. No meetings will be held at the physical location at 8 p.m. Monday and Sunday through the end of August.
· Monthly Birthday Nights will be held at their regular times on Zoom.
· Group Conscience meetings will be held at their regular times on Zoom.
Zoom meetings will continue at their current regular schedule.
Sign-up calendars for in-person and Zoom meetings will be posted to the group’s website so that members may sign up to chair meetings for July.
Masks
Masks must be worn inside the group meeting rooms.
The group will supply disposable masks for those who arrive without a mask.
Seating/Capacity
In compliance with CDC guidelines, the LHG physical space allows for 37 people to be seated with their chairs six feet apart.
Chair spacing will be marked, and attendees should not rearrange chairs.
At speaker meetings, only the speaker will speak from behind podium. The chairperson and designated readers will speak from their seats.
Based upon the LHG Group’s constant thought of the newcomer, if all seats are taken and a newcomer enters to attend the meeting, it is suggested that a regular member offer to give the newcomer his/her seat.
The chairperson will coordinate with another attendee to keep track of how many seats are open. If all seats are taken and more people enter, attendees who are already seated could give up their seats, and handouts with the group’s Zoom information and schedule will also be available.
Cleanliness
Hand sanitizer will be available around the room, as well as outside the door and upon entry.
Soap and paper towels will be available in bathrooms, as usual.
Members are responsible for disposing of their own trash.
Attendees will be responsible for spraying their chairs after the meeting. Disinfecting spray will be available around the room for spraying chairs.
Cleaning and sanitizing of frequently-touched surfaces will occur after each meeting by chairperson and helpful attendees.
Disinfecting materials will be placed in the restrooms, and attendees who choose to use the facilities should wipe down the surfaces they touch.
Either the chairperson or his/her designee will be the last out of the room so that the door handles can be wiped down.
Seventh Tradition
The Seventh Tradition basket will not be passed but will remain on the chairperson table.
Donations may also be made via Venmo and PayPal.
Food and Coffee
The coffee bar will not be in service.
Snacks will not be provided.
Please do not bring food to meetings.
Books
Hardcopy books will not be provided at this time. Attendees should download a copy of the Big Book and Twelve Steps & Twelve Traditions on their smart phones or bring their own physical copies.
For the Saturday 8 p.m. meeting in which we traditionally read from Experience, Strength, and Hope, we will read from the stories at the back of the Big Book.
Chips
Desire chips will be available on the podium. If someone wants to pick up a chip, he/she may pick it up from the podium.
Signage
Signs reminding members of the group’s reopening protocols will be placed on the front door and around the room.
Our online schedules will be updated to include pertinent information.
The chairperson’s guide will be updated to include the pertinent foregoing suggestions.
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